Corporate Event Audiovisual Checklist | Part 3 of 4: AV Boots on the Ground

Part 3: AV Boots on the Ground The Corporate Event Audiovisual Checklist contains the questions to ensure attendees have a seamless experience at your corporate event.

With Part 1: AV Planning Basics and Part 2: AV Logistics completed, you are ready to think about your support team and customize the space that attendees will be walking through.

Do you have a SPACE GRID with room assignments and dates/times available?

When planning an event, it's essential to have a clear understanding of the space available at your chosen venue. One tool that can be helpful in this regard is a space grid, which provides an overview of the available rooms and their corresponding dates and access times.

Does your VENUE CONTRACT include fees that affect AV, such as rigging, power, or exclusivity?

When renting a venue for an event, it's important to carefully review the contract to ensure that you're aware of any fees or restrictions that may impact your audiovisual (AV) needs. An experienced AV production team can help negotiate the best prices for your event. They can also help you identify the services you need and don’t need.

Will you require a SITE SURVEY?

A site survey is an important component of event planning that can help ensure that your event runs smoothly and without any unexpected issues. A site survey involves visiting the venue ahead of time to assess various aspects such as logistics, layout, and accessibility.

Do you need EXTRA BANDWIDTH to support external devices?

When planning an event that involves external devices, such as live streaming or interactive displays, it's important to consider whether you'll need extra bandwidth to support these devices effectively.

Are you aware of OTHER EVENTS taking place adjacent to yours over the same dates/times? Their frequencies can affect yours.

When planning an event, it's important to be aware of other events that may be taking place adjacent to yours over the same dates and times. The frequency of these events can have a significant impact on your own event – from attendance numbers to traffic flow and even the availability of resources.

Good job, you’ve completed Part 1, Part 2, and Part 3 of the Corporate Event Audiovisual Checklist. The last checklist is Part 4: AV Bringing it All Together.

CEI is an experienced, proactive AV production team that can help you plan and execute an exceptional event your attendees will remember. If you have any other questions or needs, please reach out to the CEI team. We are happy to help with our boots on the ground!

Contact CEI today at https://corporateeventsinc.net/contact/.